Vehicle dates hidden in spreadsheets
MOT, inspection, insurance and other renewal information gets difficult to follow when it is scattered across calendars and files.
Small fleet management software UK
Small fleet management software for UK operators.
Running 1 to 49 HGVs, vans or specialist vehicles? Rivetway brings your vehicle records, drivers, jobs, defect reports and workshop follow-up together without needing a large transport office.
Try Rivetway free during testing. No card details required. All modules and unlimited users are included.
The operational problem
When one person runs the office, scattered records slow everyone down.
A small fleet still needs clear job instructions, vehicle dates and maintenance follow-up. Rivetway gives the people doing that work a shared record without charging for every user.
Jobs change hands through calls and texts
Without a clear job record, the office can struggle to see what the driver has received, what happened on site and what evidence came back.
Defects lose their history
A driver reports an issue, but the original check, photographs, workshop action and final outcome can end up in separate places.
How the workflow connects
Start with the vehicles, people and jobs you actually have.
For a three-vehicle team, the person booking work may also handle customer calls and vehicle admin. Build the record as the work happens so a colleague can pick it up when you are away.
01Add your real vehicles and invite the team
02Prepare a job and send the work to the driver
03Capture job updates, checks, defects and supporting evidence
04Review what came back and retain a clear follow-up history
Scope and responsibility
Built to support your operation.
Rivetway is an actively developed operations platform, not a replacement for statutory inspections, tachographs, competent maintenance decisions or the operator's legal responsibilities. Trial access and pricing are explained before any paid activation.
A working-day example
A two-van and one-tanker drainage business.
As an example, one office person books drain clearance visits while three drivers work across different sites. The useful change is a record everyone can follow from booking to job report and any vehicle follow-up.
Before the job
Keep the customer, site and instructions with the job, then assign the vehicle and driver. The driver can find the work on their phone without receiving several versions by text.
At the customer's site
The driver records progress and attaches job evidence. The office can review the returned information when preparing a customer update or arranging further work.
When the van needs attention
A reported tyre or lighting issue belongs to the vehicle's defect history. Keep the check, photographs and workshop follow-up together so the owner can review what happened.
Follow the related workflows: Driver defect reporting app · Fleet compliance records · HGV fleet tools · UK fleet management software.
Before choosing software
Make the 90-day trial useful for a small team.
Choose a normal week
Add a few real vehicles and invite the people who handle jobs and checks. Run ordinary work before trying every module at once.
Test a handover
Ask someone other than the usual office person to find a job report or vehicle document. If they need a private message thread to understand it, review how your team records the information.
Review the fleet-size cost
Testing is free. For budgeting beyond testing, see the intended monthly prices by fleet size on the pricing page. Drivers and workshop users are included.
Fleet-size pricing
Currently in testing — free to try
No card details required and no payment will be taken during testing. You’ll be told before paid subscriptions begin.
For a fleet of 1–5 vehicles, the intended future price is £49/month. All modules and unlimited users are included.
Rivetway capability
What you can use today.
Vehicle and driver records, jobs, mobile checks, defect reports, workshop follow-up and documents are available in the current application. All modules and unlimited users are included across plans.
Vehicle records and renewal dates
Driver checks and defect reports
Jobs, quotes and operational evidence
Workshop follow-up
Documents and compliance records
Unlimited team members across plans
Still being developed or validated
Licensed HGV route guidance is still under development. Confirm any specialist integration you need separately; evaluate the trial on the workflows your team can use today.
Built from the job
An office view shaped by HGV and drainage work.
Rivetway began as a spreadsheet used by founder David Langstead, an HGV drainage engineer. More than a decade working with vans through to 44-tonne tankers shaped the focus on drivers, jobs and the records returned to the office. Read how Rivetway started.
Questions buyers ask
Clear answers before you create an account.
Explore the practical details, current features and how Rivetway fits your team.
What does small fleet management software do?
It keeps the vehicles, drivers, jobs, checks, defects and follow-up records of a small transport operation organised, so the same information does not have to be recreated across spreadsheets and messages.
Is Rivetway suitable for five vehicles or fewer?
Yes. Testing is free. The intended future price for 1–5 vehicles is £49/month, with all modules and unlimited users included.
What if my fleet grows beyond five vehicles?
Future monthly prices depend on your fleet size. See the bands on the pricing page or contact Rivetway for a larger fleet.
Is there a free trial, and do I need a card?
Currently in testing — free to try. No card details required and no payment will be taken during testing. You’ll be told before paid subscriptions begin.
Can I manage HGVs, vans and specialist vehicles together?
Rivetway is built for UK HGV and mixed-fleet operations, including transport and maintenance-related work. Vehicle and workflow suitability should be checked against the needs of your business.
Does the driver need the whole office system?
No. The driver experience is focused on tasks such as receiving jobs, completing checks and recording evidence on a phone, while the office handles wider administration.
Explore related Rivetway solutions
Try it with your own workflow
Put a normal working week through Rivetway.
Start your free trial from the pricing page. No card details are required during testing. Include your drivers, office and workshop team. For a demonstration, use Contact and describe your fleet size and the process you want to see. Explore the interactive demo first if you prefer.