Dates lack supporting documents
An MOT, insurance or inspection date may be entered correctly while its supporting document is missing. Retain both and review what the document actually covers.
Fleet compliance software UK
Fleet compliance software with the records behind the dates.
When an inspection is due or a defect is marked repaired, the next question is where to find the evidence. Rivetway brings vehicle dates, driver documents, check records and workshop follow-up into a workspace your authorised team can review.
Try Rivetway free during testing. No card details required. All modules and unlimited users are included.
The operational problem
A date in a calendar is only part of the record.
You need to know which vehicle or person the record belongs to, what document supports it and what action is still outstanding. Keeping that context helps the team review the right information.
A repair cannot be explained
A closed defect should have a history: the report, repair action and verification. A final status alone doesn't tell the next reviewer what was done.
Records are hard to retrieve
When a customer or reviewer asks for a vehicle or driver record, searching paper folders and message threads takes time. Link the evidence to the relevant record as it is created.
How the workflow connects
Record, review and follow up with the evidence attached.
Start with real information. Review missing evidence as a gap rather than assuming that a blank field means the requirement is satisfied.
01Add vehicle and staff records
02Record dates and attach supporting documents
03Review approaching dates and missing information
04Retain defect, repair and document history
Scope and responsibility
Built to support your operation.
Rivetway records and surfaces information; it does not certify an operator as compliant, replace professional judgement or guarantee that every regulatory requirement has been met.
A working-day example
Prepare for a review without reconstructing a repair.
For example, an HGV operator may need to explain a lighting defect found before a drainage job. The useful evidence starts with the driver's check and continues through the workshop action.
Find the source record
Open the vehicle-linked check and defect to see who reported the issue, when it was recorded and the supporting photographs. Keep the original report even after the repair.
Review the action taken
Look at the workshop notes, repair evidence and verification record. The competent person still needs to make the maintenance or roadworthiness decision.
Check the wider context
Review the relevant vehicle documents and driver records separately. Resolving one defect is not proof that every other requirement has been met.
Follow the related workflows: Driver defect reporting · HGV fleet management · Maintenance logs and workshop sign-off · Free driver-hours planning calculator.
Before choosing software
What a useful compliance record should tell you.
What is the evidence?
Check that an authorised colleague can open the document, not just read its expiry date. Keep the document relevant to the vehicle, person and period being reviewed.
What still needs attention?
Treat missing dates, absent documents and unverified repairs as questions to investigate. A system can help organise that work; it cannot fill evidence gaps with certainty.
Who is responsible for the decision?
Decide who reviews renewals, maintenance and defect closure in your business. Software supports the record while your operator procedures and competent people govern the decision.
Rivetway capability
What you can use today.
Vehicle and staff records, supporting documents, renewal attention, driver checks and the defect-to-workshop history are available in the current application.
Vehicle evidence
Driver and staff records
Renewal attention
Documents and uploads
Defect lifecycle
Audit-oriented operational history
Still being developed or validated
Tachograph review and rule checks continue to need validation against real records. Rivetway does not present these developing tools as official certification or a complete regulatory audit.
Built from the job
An office view shaped by HGV and drainage work.
Rivetway began as a spreadsheet used by founder David Langstead, an HGV drainage engineer. More than a decade working with vans through to 44-tonne tankers shaped the focus on drivers, jobs and the records returned to the office. Read how Rivetway started.
Questions buyers ask
Clear answers before you create an account.
Explore the practical details, current features and how Rivetway fits your team.
Which fleet compliance records can I organise?
Rivetway provides vehicle dates and documents, driver and staff records, check evidence, defect history and workshop actions. Confirm any specialist records your operator procedures require during the trial.
Does Rivetway guarantee DVSA compliance or FORS accreditation?
No. It helps your authorised team organise information and follow up gaps. It has no claimed official endorsement and does not replace statutory inspections, operator responsibilities or professional judgement.
Can I see the original defect after a repair?
Yes. The defect workflow retains the reported issue, original check, supporting evidence and action history, rather than replacing the report with a single closed status.
Does an uploaded certificate prove a requirement is satisfied?
An upload preserves evidence, but somebody still needs to check its scope, dates and relevance. Rivetway does not certify an external document as authentic simply because it has been uploaded.
How should I test compliance software?
Use a vehicle record, a renewal document and a completed defect from your normal process. Ask another authorised colleague to retrieve the evidence and explain the next action without consulting separate messages.
Explore related Rivetway solutions
Try it with your own workflow
Put a normal working week through Rivetway.
Start your free trial from the pricing page. No card details are required during testing. Include your drivers, office and workshop team. For a demonstration, use Contact and describe your fleet size and the process you want to see. Explore the interactive demo first if you prefer.